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Users with specific editing rights can modify existing entries when opening them in full entry view.
In this page, you will find out how to:
- Edit content
- Use the various edit options
- Use the Quick edit panel
- Add a new language
- Add a new term
and get more details on data modification.
Read more on user groups and access rights.
EDIT CONTENT
Depending on your needs, you can choose between several options:
- Field edit: to modify one field at a time;
- Group edit: to modify composite fields together (for instance, the definition and definition reference fields) or multiple references together without the main field;
- Form edit: to open a whole level (either language independent level (LIL), language level (LL) or term level (TL)) for modification. You can also edit an LL and all its TLs at the same time. In ‘Form edit’ mode, all available fields (populated or not) are displayed for the selected level(s).
 To edit a language level and all its term levels at the same time:– double-click on the language code OR – right-click on the language code (in the entry or in the Quick edit panel), – click on ‘Edit’, OR – double-click on the dotted line running along the whole left side of a TL. |
When you are not in Edit mode, you can remove non-mandatory fields by right-clicking on the field and selecting ‘Remove’.
| If you remove a field which has a dependent field, the dependent field will also be removed (e.g. if you remove the ‘Definition’ field, the ‘Definition reference’ field will be removed at the same time). |
VARIOUS EDIT OPTIONS
You can edit content in the following ways:
- click on the ‘Edit’ button (at the bottom right of each level) to open the full level for modification;
- right-click on any field or area to open the contextual menu and click on ‘Edit’;
- click on the three dots
(at the top right of each language level) and click on ‘Edit’ to modify an LL and all its TLs; - double-click on a field;
You can display all the fields (including empty ones) in a given level by clicking on the ‘Show more’  button. |
- double-click on an area: double-click on the border surrounding a level to edit the entire level;
 Click on the border surrounding a level to select the entire level. Double-click on the border surrounding a level to edit the entire level. Right-click on the border surrounding a field or area to open the associated contextual menu. |
| Double-click on the shorter dotted line running along the left side of a field or group of fields to edit those fields at the same time. You can also add new fields by clicking on the plus icon. |
- use the Quick edit panel.
You can confirm or discard your changes by clicking on the appropriate button, or with Ctrl+S or Escape if you prefer to use the keyboard.
USE THE QUICK EDIT PANEL
The Quick edit panel gives an overview of the structure of the entry. It also helps you to navigate through the fields easily:
- click on any of the levels to expand it: all fields under the selected level will be displayed with all the possible actions;
- click on ‘Edit’ to modify a specific field, group of fields, or level;
- alternatively, you can double-click on a field or level label to open it for modification.
| The Quick edit panel includes exactly the same features that are available directly in the entry – it simply provides an alternative way to access them. All actions can be performed directly from the Quick edit panel (for instance, modifying the primarity or confidentiality, saving content to the clipboard, setting an LL or TL as pre-IATE, deleting a language, or even adding the entry to a terminology project). |
| The Quick edit panel is hidden as soon as you start editing an entry and is displayed again as soon as you save or discard your changes. Your working language(s) are always displayed at the top. |
ADD A NEW LANGUAGE
To add a new language to the entry:
- right-click on the relevant language code in the language navigation bar (languages not yet available on the entry are displayed in light grey) and select ‘Add new language’;
- or click on the ‘Add new language’ button at the end of the bar and select the appropriate language;
- a new language form will open containing the main fields at language and term level (the other fields can be displayed by clicking on the ‘Expand’ icon);
- click on ‘Save all’ to confirm and save the language card.
| In the Quick edit panel, the ‘Add new language’ feature is available at language-independent level. |
ADD A NEW TERM
To create a new term:
- right-click on the language code and select ‘Add Term’, or click on the ‘Add Term’ button located below the last existing term level;
- a new term level will be added with the fields expanded.
| In the Quick edit panel, the ‘Add Term’ feature is available under each language code. |
| Depending on your role and the language in which you are adding the new term, a specific reliability value will be inserted by default, which you may change or keep as is. |
| To insert a lookup form, at least one other term level with another term type must exist already. |
| To change the display order of the existing term levels for a language, right-click on the language code and select ‘Sort terms’ or use the Quick edit panel. The term levels will be displayed in a compact view where you can drag and drop them into the desired display order (drag the ‘Sort’  icon and drop it on top of the icon of the term level whose place it should take). You can also use the ‘Move up’ and ‘Move down’ arrows. Once you have changed the display order, click on ‘Save changes’. |
MORE DETAILS ON DATA MODIFICATION
Parallel work in an entry: you can edit the same entry, language and term at the same time as other users. In case of conflict (if different users update the same field at the same time), the data saved last will prevail.
Updates to an entry’s audit/history: each time you introduce and confirm a change, the entry view is refreshed and the entry’s audit/history is updated.
Validation status: any modification at LL and TL unvalidates that specific level (i.e. the ‘Validated’ status is replaced with a ‘Not validated’ status), unless the user has autovalidation rights.
Locking an entry: to prevent conflicts, administrators have the possibility to lock an entry for a certain period of time.
Protected data: some collections or batches of entries are write-protected at some or all levels to prevent users from changing content that has been verified and confirmed by experts for a particular institution, or content that comes from external resources and is imported and updated in batches.
(*) User groups and access rights
Check the data modification possibilities for each IATE user group below:
| User group | Can modify |
|---|---|
| EXTERNAL USER | No |
| BASIC USER | No |
| EXTERNAL COLLABORATOR | LL in own working language for assigned entries (limited set of fields) TL in own working language for assigned entries (limited set of fields) |
| TRANSLATOR and TRANSLATOR+ | LIL in own entries LL in own working language TL in own working language |
| TERMINOLOGIST | LIL (except LIL confidentiality in entries from other institutions, LIL entry status and LIL management) LL (except LL management and LL confidentiality, only for working language) TL (except TL reliability, TL management and TL confidentiality, only for working language) |
| TERMINOLOGIST+ | LIL (except LIL confidentiality and LIL entry status in entries from other institutions) LL (except LL management, only for working language) TL (except TL management, only for working language) |
| ADMINISTRATOR | LIL (except LIL entry status in entries from other institutions) LL TL Can protect/unprotect content from their own institution |