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Entry creation ☍ is meant for users who create content in IATE.
In this page, you will find out how to:
Read more on user groups and access rights.
CREATE AN ENTRY
The default entry creation mode, either monolingual or bilingual, can be set in your user preferences. Switch between the monolingual and bilingual creation forms at any time by adding or removing a language.
The default languages displayed are determined by your working languages, as specified in your user account settings. If you have only one working language, English will automatically be set as the second language (unless it is already selected, in which case French will be chosen).
 Display non-EU languages by clicking on ‘Show more’  or hide them by clicking on ‘Show less’  .The anchor language is identified by the anchor  icon and can be changed by clicking on ‘Set as anchor’  or via the dedicated field at language-independent level. |
There are no contextual menus in the entry creation module – all action buttons and all types of fields are visible on the screen. By default, only the mandatory fields are displayed. You can expand each level by clicking on the ‘Expand’ 
button. You can also expand or collapse all levels at once by clicking on the ‘Expand all’ and ‘Collapse all’ buttons in the top right corner.
 Additional information can also be added after creating the entry. As entry creation is either monolingual or bilingual, additional languages can only be added after the entry has been created. |
Once you have started to draft an entry, it will be saved automatically every 30 seconds. You can export it in order to resume your creation work later by clicking on the ‘Save to file’ and ‘Create from file’ buttons. These two buttons can also be used to clone entries or to prepare templates that can be shared among users and uploaded to the creation form.
| You can also save an existing entry as a template (option available at LIL when displaying one or two languages in full entry view) and create new entries based on it. |
As for the buttons available in the bottom right corner:
- Click on ‘Cancel’ to reset the form and go back to the ‘Search’ screen.
- Click on ‘Reset’ to empty the creation form.
- Click on ‘Check’ to verify that all mandatory fields are filled.
- Click on ‘Create’ to complete the creation procedure, generate a new entry and assign an IATE ID to it. If any mandatory field is missing, you will get an alert and will not be able to proceed.
Once the entry has been created, it will open in full entry view.
| If while creating a new entry you close your browser, or if there is a network issue and your session is lost, your data will reappear in the entry creation form again when you reopen the browser (provided it is the same browser on the same PC).Click on ‘Reset’ to remove your temporary data. |
PREVIEW THE DRAFT ENTRY
When drafting a new entry, you can preview the result by clicking on the ‘Preview’ tab. This preview displays a read-only version with the same layout as the full entry view. Any missing mandatory fields will be highlighted.
You can preview a draft entry as many times as you need to before creating it.
| Once you click onto the ‘Preview’ tab, you can use the ‘Print’ button to print the current draft entry with a similar layout. It is also possible to print an existing entry via the same ‘Print’ option from the full entry view. |
(*) USER GROUPS AND ACCESS RIGHTS
Only internal users with specific creation rights can create entries. In the table below you can see the different IATE user groups and the corresponding creation rights:
| User group | Creation rights |
|---|---|
| EXTERNAL USER | No |
| INTERNAL BASIC USER | No |
| TRANSLATOR | Yes (only standard fields / reliability 2 for working language and 1 for non-working language) |
| TRANSLATOR+ | Yes (only standard fields / reliability 1-4 for working language and 1 for non-working language) |
| TERMINOLOGIST | Yes (standard fields, primarity, confidentiality / reliability 2-4 for working language and 1 for non-working language) |
| TERMINOLOGIST+ | Yes (standard fields, primarity, confidentiality, entry status / reliability 1-4 for all languages) |
| ADMINISTRATOR | Yes (standard fields, primarity, confidentiality, entry status, management, protection / reliability 1-4 for all languages) |